HOUSING COMMISSIONPALM DESERT HOUSING AUTHORITYREGULAR MEETING AGENDAWednesday, February 12, 2025 3:30 P.m. - 5:00 P.m.Administrative Conference Room, City Hall73-510 Fred Waring DrivePalm Desert, CA 92260Pursuant to Assembly Bill 2449, this meeting will be conducted as a hybrid meeting and there will be in-person access to this location. To participate via Zoom, use the following link: https://palmdesert.zoom.us/j/82626679090 or call (213) 338-8477, Zoom Meeting ID: 826 2667 9090 Written public comment may also be submitted to [email protected]. E-mails received by 12:30 p.m. prior to the meeting will be distributed to the Commission. Any correspondence received during or after the meeting will be distributed to the Commission as soon as practicable and retained for the official record. Emails will not be read aloud except as an ADA accommodation. 1.CALL TO ORDER 2.ROLL CALL 3.NONAGENDA PUBLIC COMMENTS This time has been set aside for the public to address the Housing Commission on issues that are not on the agenda for up to three minutes. Speakers may utilize one of the three options listed on the first page of the agenda. Because the Brown Act does not allow the Housing Commission to act on items not listed on the agenda, members may briefly respond or refer the matter to staff for a report and recommendation at a future meeting.4.CONSENT CALENDAR All matters listed on the Consent Calendar are considered routine and may be approved by one motion. The public may comment on any items on the Consent Agenda within the three-minute time limit. Individual items may be removed by the Housing Commission for a separate discussion.RECOMMENDATION:To approve the consent calendar as presented.4.aAPPROVAL OF MINUTES 1.Post-Meeting Minutes - 2025-01-08 Housing Commission.pdfRECOMMENDATION:Approve the Minutes of January 8, 2025.4.bHOME IMPROVEMENT PROGRAM ACTIVITY REPORT FOR DECEMBER 2024 1.Home Improvement Program Activity Report for December 2024.pdf2.Home Improvement Program Activity Report December 2024.pdfRECOMMENDATION: Receive and file the Home Improvement Program Activity Report for December 2024. 5.CONSENT ITEMS HELD OVER 6.ACTION CALENDAR The public may comment on individual Action Items within the three-minute time limit. Speakers may utilize one of the three options listed on the first page of the agenda.6.aAUTHORIZE INCREASE TO NOT TO EXCEED AMOUNT OF ADDITIONAL SERVICES FOR JOHN HARRISON CONTRACTING, INC. 1.AUTHORIZE INCREASE OF $80,000 TO JOHN HARRISON CONTRACTING FOR ADDITIONAL SERVICES.pdfRECOMMENDATION:Recommend to the Palm Desert Housing Authority Board to: Authorize an increase of $80,000 to the not to exceed amount of additional services for John Harrison Contracting, Inc. for Fiscal Year 2024/25 and Fiscal Year 2025/26 for an aggregate amount of $108,500 each fiscal year.Appropriate $80,000 from the Housing Authority’s Unobligated 871 Fund Balance to the Fiscal Year 2024/25 operating budget in the appropriate account for each of the 15 Housing Authority properties.Authorize the Executive Director, or his designee, to take any necessary actions to facilitate and effectuate the actions taken herewith.6.bRATIFICATOIN OF V.M. POOL SERVICE AND REPAIR FOR POOL, SPA, AND WATER FEATURE MAINTENANCE AND REPAIR AT HOUSING AUTHORITY PROPERTIES IN AN AMOUNT NOT TO EXCEED $95,400.00 1.Ratification of V.M. Pool, Spa, and Water Feature Maintenance and Repair Agreement.pdf2.1. Pool Maintenance Services Agreement.pdfRECOMMENDATION:Recommend to the Palm Desert Housing Authority Board to: Ratify the six-month agreement with V.M. Pool Maintenance and Repair for pool, spa, and water feature maintenance and repair at Housing Authority properties in an amount not to exceed $95,400.00 and $15,000 for additional services as required. Authorize the Executive Director, or his designee, to take any necessary actions to execute the agreement and any related documents to effectuate this action. 6.cREJECT PROPOSALS SUBMITTED FOR CAMERA PROCUREMENT, INSTALLATION, AND OFF-SITE MONITORING SERVICE FOR RESIDENTIAL PROPERTIES. 1.Reject Proposals for Camera Procurement, Installation, and Off-Site Monitoring Service for Residential Properties.pdfRECOMMENDATION:Recommend to the Palm Desert Housing Authority Board to: Reject all proposals submitted for Camera Procurement, Installation, and Off-Site Monitoring Service for Residential Properties.Authorize staff to re-solicit a revised Request for Proposals (RFP) with a smaller-scale camera system and off-site monitoring scope.7.INFORMATIONAL REPORTS & COMMENTS 7.aSUMMARY OF CITY COUNCIL AND HOUSING AUTHORITY ACTIONS 7.bFALKENBERG/GILLIAM & ASSOCIATES (FGA) MONTHLY REPORTS FOR DECEMBER 2024 1.FGA December 2024 Monthly Reports.pdf2.1. Monthly Occupancy Status Report.pdf3.2. Average Month Summary.pdf4.3. Average Rent Statement.pdf5.4. Monthly Net Operating Statement.pdf6.Resident Activities for December 2024 and January 2025 .pdf7.Resident Activities for December 2024 and January 2025 Presentation.pdf7.cHOUSING COMMISSIONERS 7.dCITY COUNCIL LIAISON 7.eCITY STAFF 7.fATTENDANCE REPORT 1.Rolling Attendance - Housing Commission.pdf8.ADJOURNMENT The next Regular Meeting will be held on March 12,2025, at 3:30 p.m.9.PUBLIC NOTICES Agenda Related Materials: Pursuant to Government Code §54957.5(b)(2) the designated office for inspection of records in connection with this meeting is the Office of the City Clerk, Palm Desert Civic Center, 73-510 Fred Waring Drive, Palm Desert. Staff reports for all agenda items considered in open session, and documents provided to a majority of the legislative bodies are available for public inspection at City Hall and on the City’s website at www.palmdesert.gov. Americans with Disabilities Act: It is the intention of the City of Palm Desert to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, or in meetings on a regular basis, you will need special assistance beyond what is normally provided, the City will attempt to accommodate you in every reasonable manner. Please contact the Office of the City Clerk, (760) 346-0611, at least 48 hours prior to the meeting to inform us of your needs and to determine if accommodation is feasible. AFFIDAVIT OF POSTING I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda for the Housing Commission was posted on the City Hall bulletin board and City website not less than 72 hours prior to the meeting. /S/ Damian Olivares Recording Secretary No Item Selected This item has no attachments.1.AUTHORIZE INCREASE OF $80,000 TO JOHN HARRISON CONTRACTING FOR ADDITIONAL SERVICES.pdf1.Ratification of V.M. Pool, Spa, and Water Feature Maintenance and Repair Agreement.pdf2.1. Pool Maintenance Services Agreement.pdf1.Reject Proposals for Camera Procurement, Installation, and Off-Site Monitoring Service for Residential Properties.pdf1.Home Improvement Program Activity Report for December 2024.pdf2.Home Improvement Program Activity Report December 2024.pdf1.FGA December 2024 Monthly Reports.pdf2.1. Monthly Occupancy Status Report.pdf3.2. Average Month Summary.pdf4.3. Average Rent Statement.pdf5.4. Monthly Net Operating Statement.pdf6.Resident Activities for December 2024 and January 2025 .pdf7.Resident Activities for December 2024 and January 2025 Presentation.pdf1.Rolling Attendance - Housing Commission.pdf1.Post-Meeting Minutes - 2025-01-08 Housing Commission.pdf